Overview
The Design Museum is looking for a self-motivated Exhibitions Coordinator to help deliver its exciting programme of in-house and touring shows. The successful candidate will support the delivery of many of the exhibitions and displays in the programme, working across different project management teams. They will work on exhibition tours, liaising with venues, planning transportation logistics, design adaptations and overseeing exhibition installations and de-rigs at host venues.
Job scope
This role will suit an individual with exceptional administrative skills, gained through working in a museum or gallery environment, and ideally with experience of museum practices relating to the transport, handling and installation of objects. An excellent communicator and problem solver, the post holder will need strong organisational skills, great time management, and the ability to adapt to a wide variety of challenges.
Job description
*The full job description/person specification is available to download from our careers portal vacancy posting.
Exhibitions administration
- Manage exhibition and touring files and documentation such as object and packing lists.
- Manage and maintain all loan documentation, including liaison with lenders, sending out loan requests and Loan Agreement forms.
- Assist with the research for potential tour venues keeping meticulous records of approaches and compiling information packs for venues.
- Producing the touring e-bulletin, creating and updating tour proposals and maintaining the touring online presence on the museum website and other platforms.
Transport, installation and interpretation
- Obtain transport quotes and liaise with lenders and transport companies to co-ordinate the delivery of exhibits to and from the museum and to touring venues.
- Ensure procedures are adhered to for the receipt and dispatch of exhibits.
- Maintain customs paperwork and provide information for customs import and export, ensuring that the museum complies with government regulations on the use of temporary import facility and export licensing requirements.
- Manage condition reporting procedures.
General
- Rolling ‘Department Champion’ responsibilities shared with other colleagues such as: Volunteer Champion, Best Museum Practise Champion, Health and Safety Champion.
- Ensure excellent internal and external communication, liaising with other museum departments and external partners as required.
Person specification
Essential - Experience, Skills and Knowledge
- Experience in a museum or gallery environment, working on the practical realisation of exhibitions.
- Knowledge of museum practice related to object management, condition reporting, loans and transport.
- Organisational, time management and prioritisation skills, with the ability to maintain a flexible approach when working under pressure.
- Good numeracy, literacy, and administrative skills, including understanding of financial procedures and budget management.
- Proficiency in a range of commonly used office software, notably MS Word, Excel, and Outlook.
- Interpersonal and communication skills - working collaboratively in teams with colleagues at all levels across an organisation and with external stakeholders.
- Problem solving and positive attitude.
Salary: £26,160 per annum, dependent on experience
Holidays: 25 days pro rata + Christmas eve (museum closed)
Hours: 35 hours per week / 5 days a week
Location: the Design Museum, Kensington, is the place of work, with a hybrid arrangement of 60% of an employee’s role being performed at the museum and 40% being performed remotely.
Closing date: Sunday, 19 October, (midnight)
Interviews: w/c 03 November
Application process
For all the latest job vacancies at the Design Museum, please visit our Careers page to apply via our online portal: [https://careers.designmuseum.org/vacancies]
If you encounter any issues while completing your application, please email peopleteam@designmuseum.org before the vacancy closing date. We will be in touch as soon as possible; (please note the inbox is monitored Monday-Friday).
Kensington, Kensington & Chelsea, Greater London, United Kingdom
W8
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Diversity and Inclusion
The museum pro-actively seeks to collaborate with institutional partners, individuals, and networks to realise its commitment to build a culturally diverse workforce. We positively encourage applications from underrepresented groups and consider candidates who are suitably qualified and eligible regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
Design Museum Staff Benefits
Employees are entitled to 25 days holiday, rising to 26 days after two years’ service and 27 days after five years’ service, and Christmas Eve (museum closed), pro-rata for part-time employees.
- flexible working
- hybrid working and core hours (10.00am – 4.00pm), where feasible for the role
- access to a defined contribution pension scheme
- enhanced maternity and paternity leave
- employee assistance programme
- season ticket loan
- tenancy deposit loan
- cycle to work scheme
- free entry for friends and family to the museum, a variety of staff discounts including the museum shop, cafes
- free entry to a wide number of galleries and museums in London
Pension
All eligible staff will have access to the Design Museum Defined Contribution Pension Scheme. An employees pay a minimum amount of 4% of their pensionable salary every month. On top of this payments are made into the employee’s pension by the museum of 4% of the employee’s pensionable salary. Total paid into an employee’s museum pension = 8%.